[Mailing List] [Setting] [New Message] [Sending mail]

step 1 (Create mailing List)

   (see Emailing List Files and Databases)

To create a mailing list, you can use DynamicMailer  itself, or use a spreadsheet, word processor, or text editor.You can use the existed Address Book from Windows, Outlook, Outlook Express, Netscape Communicator or Eudora. Each recipient should be on a single line. Each line should contain one or more fields separated by delimiters (e.g., tabs). By default, the first line of your mailing list is assumed to be the names of the fields. Your mailing list might look like:

Month Day Year Company Product  OS   Title  First  Last   Email
May   5   1998  IBM    display  WinNT  Mr.  James  Jones  test1@sohosend.com
June  8   1999  Apple  CD ROM   MacOS  Ms.  Linda  Blake  test2@sohosend.com
July  17  2000  HP     modem    Win95  Dr.  Henry  Flynn  test3@sohosend.com

If you use a spreadsheet, word processor, or text editor, save your mailing list as a text (.txt)file.If you use a spreadsheet, specify that you want tab-delimited text.  By default, DynamicMailer  expects one delimiter between fields (you can change this in Preferences).

The number of fields in the first line will determine the number of fields per line for the rest of the file.  Extra fields will be added or ignored as needed.

(see Frequently Asked Questions )

1. How do I import my address book from Netscape Communicator?
2. How do I import my address book from Microsoft Outlook?
3. How do I import my address book from Eudora?

Your mailing list can also come from an SQL-accessible database such as Microsoft Access, Oracle, Sybase, etc. (see Mailing List Files and Databases). 

step 2 (Setting)

Direct - No SMTP Server Required
If checked, DynamicMailer will attempt to deliver each message via a direct connection with the recipient's SMTP server. Otherwise, the message is delivered to your own SMTP server, which then routes it to the recipient.

Notes:

• Delivering messages directly to the recipient's server will bypass your ISP's server. However, it is slower and more prone to error.
• You must specify the Domain Name Server Address to use direct delivery.

Express - High speed sending
If checked,Using this option allows you to use the SMTP Express high speed message sending system with the exist SMTP List.
If you want, you can change your message tag indicator character or your mailing list file field delimiter character .You can also specify your tag indicator character in your message file by using a line beginning with TAG INDICATOR: in column 1.  Your current tag indicator character is always displayed to the Top left of the message body.

Other setting

• Mag type: set Sending HTML mail or Sending Text mail
• Encode : The full range of ISO 8859 Character sets (and some KO18 ones) are available for those who wish to send messages that contain extended characters. The default one to use is Western European / Americas ISO-8859-1. If you do not live in this region then you should choose the character set that suits your needs best. (they all have fairly descriptive names)
• Priority:When you send a new message, you can assign a priority to it
• Personalized: If you select this mode your messages will be sent out one at a time (1 message per address) and with the recipient's email address appearing in the "To:" field of your message. If you choose to use this option bear in mind that your mail will be sent at much slower speeds (2000 - 3000 / hour)
• Salutation: When this option is selected - the program will automatically add a "Salutation" line at the beginning of your message depending on your email address. This will make your message more personalized. For example, if your email address is "yourname"

        <youremail@hotmail.com>, the first line in your message will be:
        Dear, Mr. Yourname :
        ..........

    Note: if Personalized is unselected And Salutation is unselected, Message BBC (Blind  Carbon Copy) means the program will send 10 addresses to the server and then the message. Message BBC mode will send much faster than Personalized (about 10000 - 20000 addresses/hour). However, people are more receptive to messages addressed to them PERSONALLY.

step 3 (New Message)

You can compose your message using DynamicMailer  itself, or using a text editor or a word processor (saved as a .txt file). 
Anywhere in the message you can use "tags" to indicate information to be merged in from the mailing list. A tag looks like |Email| where | is a tag indicator character (this can be changed in Preferences) and Email is one of the column headings in your mailing list.  Your message  might look like:

FROM: John Sellers <test@sohosend.com>
SUBJECT: Your |Year| |ProductType| warranty

Dear |Title| |Last|:

In |Month| |Year|, you purchased a |ProductType| from us for your |OS|-based system. We're pleased to announce that if you renew your |ProductType| warranty by |Month| |Day| of this year, we'll send you a certificate allowing you or any other |Company| employee to buy a second |ProductType| at half price!

Sincerely, John Sellers

Tags are case-insensitive, so |email|, |Email|, and |EMAIL| are all treated the same.  Tags can also invoke "macros" which let you test values in your mailing list to determine what values to actually substitute into the message (see "Tags and Macros").

step 4 (Sending mail)

1. To create a new message , click on the File Menu followed by the New menu item (On the Main Screen). This will create a new blank message for you.If you have any text message, You can import a text file into the message body by clicking the "Import text" button, and selecting the text file you want to import. 
2. "From" button to enter information about sender you want to be displayed at recipient's PC. Later, click it any time you want to change sender information.
3. If you created Groups of addresses in your address book previously, their names would appear in the Group field while using arrow buttons of your keyboard..Or Press a button at the right of Group field to load  the address list file (txt, csv etc. The  file there has to be one e-mail address per line).
4. In the Subject box, write down a brief description of a message (title, etc). Write your message.
5. Verify that the message looks correct in the message window. You can fix anything you don't like in the message window.
6. Click "Send" button on the toolbar.
   

DynamicMailer by Sohoany Inc.